Sesi Perkongsian Inisiatif AI Universiti · Google AI ChampionUniversity AI Initiative Sharing Session · Google AI Champion
Bertanya, Berbantu, atau Berautomasi
Gemini sebagai Pemacu Produktiviti Digital Anda Gemini as the Driver of Your Digital Productivity
60 minit · Gemini · Gems · Google Workspace Studio
Siapa yang minggu lepas menaip e-mel yang sama… buat kali kesepuluh?Who typed the same email last week… for the tenth time?
Hari ini kita belajar tiga tahap penggunaan AI — dan bila setiap satu patut digunakan.Today we learn three levels of using AI — and when each one is the right choice.
Tangga Produktiviti AIThe AI Productivity Ladder
Satu soalan panduan: "Tugas ini patut saya tanya, saya bantu, atau saya automasikan?"One guiding question: "Should I ask, assist, or automate this task?"
Tulang belakang sesi · Ikuti dua tugas ini sepanjang tiga segmenThe session's spine · Follow these two tasks across all three segments
Satu Tugas, Tiga Anak TanggaOne Task, Three Rungs
🗂️ Tugas A — Minit MesyuaratTask A — Meeting Minutes(setiausaha, pegawai tadbir)(secretaries, admin officers)
Borang → Ask a Gem (FAQ) → e-mel + Chat.Form → Ask a Gem (FAQ) → email + Chat.
💡 Gem yang sama dari Anak Tangga 2 ialah "otak" yang dipanggil di Anak Tangga 3 — satu tugas matang merentas tiga tahap, bukan tiga alat berasingan.💡 The same Gem from Rung 2 is the "brain" called on Rung 3 — one task maturing across three levels, not three separate tools.
Sebelum bermula: dua nama, jangan keliruBefore we start: two names, don't confuse them
Google Workspace Studio
Alat automasi kerja (dahulunya "Workspace Flows"). Inilah yang kita gunakan hari ini.The work automation tool (formerly "Workspace Flows"). This is what we use today.
Google Flow
Alat penjanaan video AI (Veo) — produk berbeza sama sekali.The AI video-generation tool (Veo) — an entirely different product.
Mengapa ini pentingWhy this matters
Kepentingan SebenarReal-World Stakes
30+ jam / tahunhours / year
Setiausaha yang menyiapkan minit 2–3 jam selepas setiap mesyuarat bulanan kehilangan lebih 30 jam setahun — untuk satu tugas sahaja.A secretary spending 2–3 hours on minutes after every monthly meeting loses 30+ hours a year — to one task alone.
40 pertanyaan / mingguenquiries / week
Pejabat akademik yang mentriaj 40 pertanyaan pelajar seminggu secara manual kehilangan masa yang sepatutnya untuk pelajar.An academic office triaging 40 student enquiries a week by hand loses time that should go to students.
Fakta menarik: "Produktiviti" berasal daripada bidang pertanian sebelum menjadi ukuran ekonomi. Alat AI menjimatkan masa nyata untuk tugas menulis & meringkas rutin — tetapi hanya apabila anda tahu bila hendak menggunakannya. Tangga ini ialah "bila" anda.Fun fact: "Productivity" comes from agriculture before it became an economic measure. AI tools save real time on routine writing & summarising — but only when you know when to reach for them. This ladder is your "when".
SEGMEN 1 / SEGMENT 1 · 05:00–20:00
BertanyaAsk
Anda tidak perlu meninggalkan Gmail, Docs, atau Sheets — Gemini sudah berada di dalamnya.You never need to leave Gmail, Docs, or Sheets — Gemini is already inside them.
↕ Anak Tangga 1 untuk kedua-dua tugas spine — Minit Mesyuarat & Pertanyaan Pelajar. Masih menekan butang setiap kali.Rung 1 for both spine tasks — Meeting Minutes & Student Enquiries. Still pressing a button every time.
Formula Prom PKTFThe PKTF Prompt Formula
P · PerananPersona
"Anda pegawai tadbir universiti yang berpengalaman…""You are an experienced university administrative officer…"
K · KonteksContext
"…mesyuarat JK Kurikulum membincangkan tiga perkara…""…the Curriculum Committee discussed three matters…"
T · TugasanTask
"…sediakan draf minit mesyuarat…""…prepare a draft of the minutes…"
F · Format
"…dalam Bahasa Melayu rasmi, berjadual, satu halaman.""…in formal Bahasa Melayu, tabulated, one page."
① DALAM GMAIL (buka thread → panel Gemini ✨):
Ringkaskan thread ini dalam 5 poin. Senaraikan setiap keputusan, kemudian item tindakan sebagai: tugas — pemilik — tarikh akhir. Tandai apa yang perlukan balasan saya.
② DALAM APP GEMINI (apl Workspace dihidupkan):
@Gmail ringkaskan thread terkini daripada [nama] tentang [topik]. Kemudian @Calendar cipta acara 30 minit "[tajuk]" pada [hari, masa], dan @Tasks tambah "[tindakan]" perlu siap [tarikh].
↳ Gemini tunjuk draf acara/tugas dahulu — sahkan sebelum ia dicipta.① IN GMAIL (open the thread → Gemini side panel ✨):
Summarise this thread in 5 bullets. List every decision made, then action items as: task — owner — deadline. Flag anything that needs my reply.
② IN THE GEMINI APP (Workspace apps switched on):
@Gmail summarise the latest thread from [name] about [topic]. Then @Calendar create a 30-min event "[title]" on [day, time], and @Tasks add "[action]" due [date].
↳ Gemini shows a draft event/task first — confirm before it's created.
Lihat output dijangkaSee expected output
Yang Gemini pulangkanWhat Gemini returnsRingkasan: 3 keputusan, 2 perlu balasan. Tindakan: Sahkan raptai — Puan Ainun — 14 Ogos; Hantar senarai petugas — anda — 30 Julai. 📅 Draf acara: "Raptai Konvokesyen" · 14 Ogos, 10:00–10:30 — Cipta? ✅ Draf tugas: "Kumpul senarai petugas" · tarikh akhir 30 Julai — Tambah?Summary: 3 decisions, 2 need a reply. Actions: Confirm rehearsal — Ms Ainun — 14 Aug; Send duty list — you — 30 Jul. 📅 Draft event: "Convocation Rehearsal" · 14 Aug, 10:00–10:30 — Create? ✅ Draft task: "Collect duty list" · due 30 Jul — Add?
💡 Susulan berguna:Handy follow-ups:"Draf balasan setuju opsyen B" · "Cari e-mel belum dibaca dari Dekan minggu ini" · "Apa jadual saya esok?""Draft a reply agreeing to option B" · "Find unread emails from the Dean this week" · "What's on my calendar tomorrow?"
Kelebihan & KelemahanBenefits & Weaknesses
👍 KelebihanBenefits✔ Peti masuk → ringkasan → tindakan dalam satu aliran ✔ Tarikh akhir terus masuk Calendar/Tasks ✔ Kurang lompat apl ✔ Kekal dalam domain Workspace UKM✔ Inbox → summary → action in one flow ✔ Deadlines land straight in Calendar/Tasks ✔ Far less app-switching ✔ Stays inside UKM's Workspace domain
⚠️ KelemahanWeaknesses✘ Sahkan tarikh/kehadiran sebelum menjemput ✘ @app perlu apl didayakan pentadbir ✘ Boleh tersilap baca thread panjang — semak ✘ Jangan auto-hantar balasan tanpa baca✘ Confirm dates/attendees before inviting ✘ @app actions need admin-enabled apps ✘ Can misread a long thread — verify ✘ Never auto-send a reply unread
Demo Langsung 1B · Google DocsLive Demo 1B · Google Docs
Surat makluman rasmi dalam 3 minitA formal notice letter in 3 minutes
Taip docs.new dalam pelayar.Type docs.new in the browser.
Klik ✦ Help me write pada halaman kosong.Click ✦ Help me write on the blank page.
Taip prom PKTF (surat lawatan akademik TTTC6544) → Create.Type the PKTF prompt (TTTC6544 academic-visit letter) → Create.
Tala dengan Refine atau arahan susulan.Tune with Refine or a follow-up instruction.
Insert, kemudian semak fakta secara manual — AI mendraf, manusia mengesahkan.Insert, then verify facts manually — AI drafts, humans verify.
Demo Langsung 1C · Google SheetsLive Demo 1C · Google Sheets
Analisis markah 120 pelajar — tanpa satu formula punAnalyse 120 students' marks — without a single formula
Buka Sheets markah (nama samaran).Open the marks Sheet (pseudonyms).
Buka panel ✦ Gemini.Open the ✦ Gemini panel.
Tanya: "Senaraikan pelajar bawah 40 markah dan tiga corak yang patut saya perhatikan."Ask: "List students below 40 marks and three patterns I should watch."
Minta carta taburan gred → Insert.Request a grade-distribution chart → Insert.
Semak semula angka kritikal sebelum keputusan rasmi.Re-verify critical numbers before official decisions.
SEGMEN 2 / SEGMENT 2 · 20:00–35:00
BerbantuAssist
Menaip prom yang sama lebih tiga kali? Jadikan ia sebuah Gem.Typing the same prompt more than three times? Turn it into a Gem.
↕ Anak Tangga 2 bagi Tugas A (Minit Mesyuarat) — dan Gem ini akan dipanggil semula secara automatik dalam Segmen 3.Rung 2 of Task A (Meeting Minutes) — and this Gem gets called automatically in Segment 3.
Fakta menarik: Gem ialah makro untuk zaman AI — seperti makro Excel menyimpan langkah berulang, Gem menyimpan kepakaran berulang: peranan, peraturan & rujukan yang tak perlu diterangkan lagi.Fun fact: a Gem is a macro for the AI age — as an Excel macro stores repeated steps, a Gem stores repeated expertise: the role, rules & references you never re-explain.
Apa itu Gem?What is a Gem?
Pembantu AI tersuai yang mengingati secara kekal:A custom AI assistant that permanently remembers:
ArahanInstructions
Peranan, peraturan, dan gaya — "kad pekerjaan" tetapnya.Role, rules, and style — its permanent "job card".
Fail RujukanKnowledge Files
Templat, glosari, polisi — dokumen Drive yang sentiasa dirujuk.Templates, glossaries, policies — Drive documents it always consults.
Sekali bina, guna selamanya — di gemini.google.com.Build once, use forever — at gemini.google.com.
Demo Langsung 2 · Bina GemLive Demo 2 · Build a Gem
"Pembantu Minit Mesyuarat" — 2–3 jam kerja → 10 minit"Meeting-Minutes Assistant" — 2–3 hours of work → 10 minutes
gemini.google.com → Explore Gems → + New Gem.gemini.google.com → Explore Gems → + New Gem.
Salin arahan di sebelah → tampal ke Instructions.Copy the instructions at right → paste into Instructions.
Knowledge: muat naik templat + glosari dari Drive.Knowledge: upload template + glossary from Drive.
Uji → Save. Giliran anda (4 min).Test → Save. Your turn (4 min).
Gem · Instructions
Anda ialah Pembantu Minit Mesyuarat untuk sebuah jabatan universiti awam Malaysia. Tukar catatan kasar kepada minit rasmi. Peraturan: (1) Bahasa Melayu rasmi & istilah pentadbiran. (2) Ikut struktur: Kehadiran, Perutusan Pengerusi, Perkara Berbangkit, Perbincangan, Tindakan. (3) Setiap keputusan perlu kolum "Tindakan oleh" & "Tarikh akhir"; jika tiada, tulis "[SILA LENGKAPKAN]". (4) Jangan reka maklumat. (5) Akhiri dengan jadual ringkasan tindakan.You are the Meeting-Minutes Assistant for a Malaysian public-university department. Convert rough notes into formal minutes. Rules: (1) Formal Bahasa Melayu & administrative terms. (2) Follow: Attendance, Chair's Remarks, Matters Arising, Discussion, Actions. (3) Every decision needs "Action by" & "Deadline" columns; if missing, write "[PLEASE COMPLETE]". (4) Never invent information. (5) End with an action-summary table.
⚠️ Untuk Segmen 3: hanya Gem berfail Google Drive boleh digunakan dalam Workspace Studio.⚠️ For Segment 3: only Gems with Google Drive files can be used inside Workspace Studio.
SEGMEN 3 / SEGMENT 3 · 35:00–50:00
BerautomasiAutomate
Kerja yang berlaku walaupun anda sedang mengajar, bermesyuarat, atau bercuti.Work that happens even while you are teaching, in a meeting, or on leave.
↕ Anak Tangga 3 bagi Tugas B — di sini kedua-dua tugas bertemu: kita panggil Gem Segmen 2 melalui Ask a Gem.Rung 3 of Task B — where both tasks meet: we call the Segment-2 Gem via Ask a Gem.
Fakta menarik: Automasi bersyarat (jika "Segera" → buat X) ialah idea sama di sebalik termostat rumah dan sistem kawalan trafik. Anda menulis logik itu — dalam bahasa biasa, bukan kod.Fun fact: conditional automation (if "Urgent" → do X) is the same idea behind home thermostats and traffic-control systems. You're writing that logic — in plain language, not code.
Anatomi sebuah flow — 3 jenis blokAnatomy of a flow — 3 block types
PemulaStarter
Peristiwa pencetus: borang diterima, e-mel masuk, jadual waktu.The trigger event: form received, incoming email, schedule.
Langkah AI (Ask Gemini / Ask a Gem)AI Step (Ask Gemini / Ask a Gem)
Taip penerangan flow dalam bahasa biasa ➜Type the flow description in plain language ➜
Semak pemula, langkah AI, dan tindakan yang dijana.Review the generated starter, AI step, and actions.
Tukar Ask Gemini → Ask a Gem: pilih Gem Segmen 2. Tangga bersambung!Switch Ask Gemini → Ask a Gem: select the Segment-2 Gem. The ladder connects!
Test — hantar satu respons borang secara langsung.Test — submit one live form response.
Turn on — flow kini berjalan 24/7.Turn on — the flow now runs 24/7.
Workspace Studio · FlowTeknik: Automasi bersyaratTechnique: conditional automation
Apabila borang "[nama borang]" menerima respons baharu, ringkaskan pertanyaan itu dan kelaskan sebagai [Segera / Biasa]. Hantar e-mel kepada [pegawai unit] dengan ringkasan dan kelas tersebut. Jika [Segera], hantar juga mesej ke ruang Google Chat "[ruang triaj]".When the "[form name]" form receives a new response, summarise the enquiry and classify it as [Urgent / Routine]. Email [the unit officer] with the summary and classification. If [Urgent], also post a message to the "[triage room]" Google Chat space.
Lihat output dijangkaSee expected output
Flow yang dijana StudioFlow scaffolded by StudioPemula: Respons borang baharu → Ask a Gem (Penasihat FAQ): ringkas + label Segera/Biasa → Tindakan 1: e-mel pegawai unit → Jika Segera: mesej ke ruang Chat. Contoh: "Pelajar tanya tarikh tutup rayuan gred — Segera; e-mel dihantar + Chat dimaklum."Starter: New form response → Ask a Gem (FAQ Advisor): summary + Urgent/Routine label → Action 1: email the unit officer → If Urgent: post to Chat. Sample: "Student asks the grade-appeal deadline — Urgent; email sent + Chat notified."
💡 Variasi:Variations:"Tambah cabang: jika 'Kewangan' → e-mel Bendahari" · "Simpan setiap pertanyaan ke Sheets" · "Balas auto-akuan terima kepada pelajar""Add a branch: if 'Finance' → email the Bursar" · "Log every enquiry to Sheets" · "Auto-acknowledge receipt to the student"
Kelebihan & KelemahanBenefits & Weaknesses
👍 KelebihanBenefits✔ Berjalan 24/7 tanpa campur tangan ✔ Setiap pertanyaan diringkas + dikelas seragam ✔ Kes segera timbul serta-merta di Chat ✔ Guna semula Gem sedia ada (Ask a Gem)✔ Runs 24/7, unattended ✔ Every enquiry summarised + classified consistently ✔ Urgent cases surface instantly in Chat ✔ Reuses your existing Gem (Ask a Gem)
⚠️ KelemahanWeaknesses✘ Uji dengan data contoh dahulu ✘ Tertakluk had langkah ikut pelan ✘ Semak klasifikasi terpencil sebelum bergantung penuh ✘ Pastikan pemilik & semakan setiap semester✘ Test with sample data first ✘ Subject to per-plan step limits ✘ Spot-check classifications before fully relying ✘ Assign an owner & review each semester
Kajian Kes Automasi · Salin, tampal, ubah suaiAutomation Case Studies · Copy, paste, adapt
Susun peti masuk pejabat secara automatik mengikut kategori.Auto-organise the office inbox by category.
Workspace StudioTeknik: Pemula → AI → TindakanTechnique: Trigger → AI → Action
Apabila e-mel baharu tiba di peti masuk pejabat, baca kandungannya dan kelaskan kepada satu kategori: [Kewangan / Akademik / Aduan / Pertanyaan Pelajar]. Sapukan label Gmail yang sepadan, dan tandakan sebagai penting jika mengandungi "segera" atau "tuntutan".When a new email arrives in the office inbox, read it and classify it into one of: [Finance / Academic / Complaint / Student Enquiry]. Apply the matching Gmail label, and flag as important if it contains "urgent" or "claim".
Lihat output dijangkaSee expected output
HasilResultSetiap e-mel masuk dilabel automatik (cth. 🏷️ Kewangan) & yang mendesak ditanda penting — peti masuk tersusun tanpa sentuhan.Every incoming email auto-labelled (e.g. 🏷️ Finance) & urgent ones flagged — an organised inbox, untouched.
Tiada lagi pautan Meet yang hilang atau jemputan tertinggal.No more lost Meet links or missed invites.
Workspace StudioTeknik: Pemula → AI → TindakanTechnique: Trigger → AI → Action
Apabila borang "[nama borang]" diterima, cipta acara Google Calendar pada tarikh & masa yang dinyatakan, tambah pautan Google Meet, dan e-mel jemputan beserta agenda kepada semua kehadiran yang disenaraikan.When the "[form name]" form is received, create a Google Calendar event at the stated date & time, add a Google Meet link, and email the invitation with the agenda to all listed attendees.
Lihat output dijangkaSee expected output
HasilResultAcara kalendar + pautan Meet dijana serta-merta; setiap ahli menerima jemputan beragenda automatik.A calendar event + Meet link generated instantly; every attendee receives an agenda invite automatically.
Kajian Kes Automasi · Salin, tampal, ubah suaiAutomation Case Studies · Copy, paste, adapt
Saringan pertama pemohon GRA/tutor sebelum anda buka fail.First-pass screening of GRA/tutor applicants before you open a file.
Workspace StudioTeknik: Pemula → AI → TindakanTechnique: Trigger → AI → Action
Apabila borang permohonan Pembantu Penyelidik Siswazah (GRA) diterima, bandingkan jawapan dengan kriteria [CGPA ≥ 3.00, bidang berkaitan, kemahiran]. Ringkaskan pemohon, beri status "Layak / Perlu Semakan / Tidak Layak", dan e-mel ringkasan kepada penyelidik utama.When a Graduate Research Assistant (GRA) application form is received, compare answers against criteria [CGPA ≥ 3.00, relevant field, skills]. Summarise the applicant, assign "Qualified / Review / Not Qualified", and email the summary to the principal investigator.
Lihat output dijangkaSee expected output
HasilResultSetiap pemohon diringkas + status kelayakan dalam satu e-mel — senarai pendek separuh siap secara automatik.Each applicant summarised + a qualification status in one email — a half-built shortlist, automatically.
📰 Taklimat Penyelidikan MingguanWeekly Research BriefingAkademikAcademic
Kumpulan sentiasa terkini tanpa carian manual.Keep the group current without manual searching.
Workspace StudioTeknik: Pemula → AI → TindakanTechnique: Trigger → AI → Action
[Setiap Isnin 8 pagi], cari perkembangan terkini bagi topik dalam helaian "[Topik]", ringkaskan 5 perkara utama dengan pautan sumber, dan e-mel taklimat kepada ahli kumpulan penyelidikan.[Every Monday 8 a.m.], search for the latest developments on the topics in the "[Topics]" sheet, summarise the top 5 with source links, and email the briefing to the research-group members.
Lihat output dijangkaSee expected output
HasilResultSatu e-mel taklimat berpautan sumber tiba setiap Isnin — pemantauan literatur yang berjalan sendiri.A source-linked briefing email arrives every Monday — literature monitoring that runs itself.
➕ Sudah dibina hari ini: Pembantu E-mel Pangkalan Pengetahuan = flow Pertanyaan Pelajar (Segmen 3). Bonus pentadbiran: Penjana Dokumen Rasmi/Tuntutan daripada templat.➕ Already built today: the Knowledge-Base Email Assistant = the Student-Enquiry flow (Segment 3). Admin bonus: an Official-Document/Claim Generator from a template.
Aktiviti · 50:00–57:00 · Angkat 1, 2, atau 3 jariActivity · 50:00–57:00 · Raise 1, 2, or 3 fingers
Tanya, Bantu, atau Automasi?Ask, Assist, or Automate?
SenarioScenario
JawapanAnswer
Terjemah satu perenggan abstrak — sekali sahaja.Translate one abstract paragraph — once.
1 · TANYAASK
Semak 40 draf soalan peperiksaan setiap semester.Check 40 exam-question drafts every semester.
2 · BANTUASSIST
Setiap aduan makmal perlu diringkas & dimajukan.Every lab complaint must be summarised & routed.
3 · AUTOMASIAUTOMATE
Idea ais pemecah untuk kelas esok.Icebreaker ideas for tomorrow's class.
1 · TANYAASK
Soalan rayuan peperiksaan yang sama setiap minggu.The same exam-appeal questions every week.
2 → 3
Peringatan mingguan laporan kemajuan kepada penyelia.Weekly progress-report reminders to supervisors.
3 · AUTOMASIAUTOMATE
Matriks KeputusanThe Decision Matrix
BERTANYAASK
Kekerapan rendah + konteks umum.Low frequency + generic context.
BERBANTUASSIST
Kekerapan tinggi + konteks/gaya khusus (rujukan tetap).High frequency + specific context/style (fixed references).
BERAUTOMASIAUTOMATE
Kekerapan tinggi + berstruktur + tanpa pertimbangan manusia setiap kali.High frequency + structured + no human judgment needed each time.
Etika & Keselamatan DataData Ethics & Safety
Patuhi PDPA 2010 & polisi data universiti — jangan masukkan data peribadi sensitif pelajar/staf ke dalam prom melainkan dibenarkan polisi.Comply with PDPA 2010 & university data policy — no sensitive student/staff personal data in prompts unless policy permits.
Gunakan hanya akaun Workspace universiti supaya data kekal dalam domain organisasi.Use only the university Workspace account so data stays within the organisation's domain.
Setiap flow automatik mesti ada pemilik dan disemak setiap semester.Every automated flow must have an owner and be reviewed each semester.
AI mendraf dan menjalankan; manusia menyemak dan bertanggungjawab.AI drafts and runs; humans verify and remain accountable.
Imbas atau layari — SIM penuh, templat PKTF, arahan Gem, penerangan flow & tinjauan.Scan or visit — the full SIM, PKTF templates, Gem instructions, the flow description & survey.
Terima kasih.Thank you.
Soalan? Atau lebih baik lagi — apakah satu tugas yang akan anda naikkan ke anak tangga seterusnya minggu ini?Questions? Or better yet — what is the one task you will move up a rung this week?
